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Spend analytics lives at Dashboard → Spend. It aggregates cost data from email-extracted invoices, manually entered contracts, and uploaded documents to give you a live picture of what your organization pays for software.

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The Spend dashboard

Navigate to Dashboard in the sidebar, then click Spend in the sub-navigation.

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Metrics cards

The top row shows five key metrics:

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Category spend donut

A donut chart breaks down your total spend by app category — Collaboration, Developer Tools, Security, Finance, and so on. Hover any segment to see the exact amount and percentage.

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Sections

Below the metrics, the Spend page is divided into distinct sections:

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Inactive & Abandoned

Apps where users have stopped logging in. For each app Porcia shows:
  • How many users are inactive (have access, low login frequency)
  • How many users are abandoned (have access, no login in 90+ days)
  • How many are active
  • Monthly spend attributable to inactive/abandoned seats
Use this to identify right-sizing opportunities before your next renewal.

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Redundant Apps

Apps that serve the same function and may be consolidatable. Each redundant app is shown with:
  • App name, category, and active account count
  • Similar apps already in your catalog (e.g. two project management tools, two video conferencing tools)

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Upcoming Renewals

A table of all contracts renewing soon, sorted by renewal date. Columns:
  • App name and logo
  • Renewal date
  • Billing contact (assigned owner from your workspace)
This table is your renewal calendar — review it regularly so nothing auto-renews without a decision.

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Single-User Apps

Apps where only one person in the org has access. These are candidates for cancellation if the user has left or no longer needs the tool.

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Unapproved Apps

Apps that have been discovered with spend data but haven’t been formally reviewed. This helps finance and security teams see what’s being paid for outside the workspace’s approved application process.

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How spend data gets into Porcia

Provider mailbox signals

Relevant invoices and receipts — adds vendor, amount, and billing-date context where supported

Uploaded documents

Contracts and invoices — AI extracts pricing and renewal terms from PDFs

Manual entry

Enter pricing directly on any app’s Spend tab in the detail view

Provider and browser context

User counts and activity context used for inactive and abandoned license calculations
Connected provider mailbox signals can add spend context automatically. You can also build the catalog manually through the Spend tab on an app’s detail page.

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App-level spend detail

For deeper analysis on a single app, go to Assets → Apps → [App Name] → Spend tab. This shows:
  • KPI strip with annual cost, cost per user, and benchmark comparison
  • Full pricing history
  • Unused license detection specific to this app
  • Contract lifecycle details

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AWS accounts

The Spend page includes an AWS account discovery section, currently marked as coming soon. It will help identify AWS accounts outside your AWS Organization.

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Next steps

Apps catalog

Review individual app profiles and contracts

Pulses

Reach out to employees to verify inactive app usage

Shadow Apps

Review unapproved apps with spend data

Connect an organization provider

Add provider and mailbox context to spend data