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Using the Browser Extension

Once installed, the Porcia browser extension automatically detects logins to SaaS applications in the background. This guide covers how to use the extension effectively and manage your privacy settings.

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Extension Overview

The Porcia extension appears as an icon in your browser toolbar:

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Daily Usage

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Automatic Detection

The extension works automatically in the background:

1. Log into a SaaS application (e.g., slack.com, salesforce.com)
2. Extension detects the login event (form submission, OAuth click, or SSO redirect)
3. Event is queued locally for batch sync
4. Data syncs to Porcia every 5 minutes
5. View insights in your Porcia dashboard

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Viewing Your Usage

Click the extension icon to see your usage summary: Today’s Activity:

• Number of applications detected today
• Total applications tracked overall
• Most recent login event

This Week:

• Weekly usage trends
• Top 5 applications
• Usage comparison to last week
• Total applications discovered

Quick Actions:

• Pause/resume tracking
• View full dashboard
• Manage settings
• Report an issue

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Extension Settings

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Accessing Settings

1. Click the Porcia extension icon
2. Click the Settings gear icon
3. Configure your preferences

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Tracking Control

Pause Detection

• Temporarily stop all login detection
• Useful for personal browsing during work hours
• Resume anytime with one click

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Domain Management

Exclude Domains Add domains you never want tracked:

1. Go to Settings → Excluded Domains
2. Click Add Domain
3. Enter domain (e.g., personal-project.com)
4. Click Save

Common exclusions:

• Personal projects
• Side businesses
• Non-work related tools
• Internal company tools (if desired)

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Privacy Settings

Incognito Mode

• Enable/disable detection in private browsing
• Default: Disabled (respects privacy)
• Can be enabled if needed for work

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Sync Settings

Offline Mode

• Continue detecting when offline
• Data syncs when connection restored
• Useful for travel or unreliable connections

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Usage Scenarios

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Scenario 1: Daily Work Detection

Goal: Detect all work-related SaaS logins Setup:

1. Install extension and sign in
2. Leave detection enabled during work hours
3. Pause during personal time if desired
4. Review detected apps in dashboard

Result: Accurate picture of which tools your team actually logs into

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Scenario 2: Privacy-Conscious User

Goal: Detect logins but maintain privacy Setup:

1. Exclude personal domains
2. Disable incognito detection
3. Pause detection during personal time

Result: Login detection for optimization without compromising privacy

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Scenario 3: Remote Worker

Goal: Detect logins across multiple locations Setup:

1. Enable offline mode
2. Sync when on good connection

Result: Consistent detection regardless of location

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Scenario 4: Team Lead

Goal: Understand team’s tool usage Setup:

1. Deploy extension to team
2. Encourage team to keep detection enabled
3. Review team analytics in dashboard
4. Identify unused licenses

Result: Data-driven decisions about tool purchases

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Understanding Usage Data

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What Gets Detected

Login Event Information:

• Domain name (e.g., “slack.com”)
• Detection method (login_form, oauth_google, oauth_microsoft, saml_sso, url_pattern)
• Whether a work email was used (boolean only)
• Timestamp of the login event

Usage Patterns:

• Login frequency per domain
• Time of day of login events

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What Doesn’t Get Tracked

Never Tracked:

• ❌ Page URLs or paths
• ❌ Page content or text
• ❌ Form inputs or passwords
• ❌ Keystrokes or mouse movements
• ❌ Personal browsing
• ❌ Consumer domains (google.com, youtube.com, reddit.com, etc.)

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Viewing Usage in Dashboard

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Personal Usage Dashboard

Access your usage data in Porcia:

1. Go to Dashboard → My Usage
2. View usage statistics:
   • Total time on SaaS applications
   • Applications used this week/month
   • Usage trends over time
   • Most used applications

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Team Usage Analytics

If you’re a workspace admin:

1. Go to Dashboard → Team Analytics
2. View team-wide usage:
   • Most used applications across team
   • Underutilized applications
   • Usage by team member (if not anonymous)
   • License optimization opportunities

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Usage Reports

Generate usage reports: Personal Report:

• Your usage over time
• Application breakdown
• Productivity insights
• Export to CSV

Team Report:

• Team usage summary
• Application adoption rates
• License utilization
• Cost optimization opportunities

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Troubleshooting

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Extension Not Detecting

Check detection status:

1. Click extension icon
2. Verify detection is not paused
3. Check if domain is excluded
4. Ensure you’re signed in

Verify login detection:

1. Log into a SaaS application
2. Check if the login event appears in the popup
3. Report issues to support if detection isn’t working

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Data Not Syncing

Check sync status:

1. Click extension icon
2. View last sync time
3. Check internet connection
4. Try manual sync

Force sync:

1. Go to Settings
2. Click Sync Now
3. Wait for confirmation
4. Check dashboard for updated data

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High Memory Usage

Optimize extension:

1. Clear local cache
2. Restart browser

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Privacy Concerns

Review what’s detected:

1. Go to Settings → Excluded Domains
2. Review list of excluded domains
3. Exclude any unwanted domains

Delete detected data:

1. Go to Settings → Privacy
2. Click Clear Local Data
3. Confirm deletion
4. Contact support to delete server data

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Best Practices

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For Individual Users

1. Review detected apps weekly - Check which tools you’re logging into
2. Exclude personal domains - Keep work and personal separate
3. Report unknown domains - Help improve Porcia’s database

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For Team Admins

1. Communicate clearly - Explain what’s detected and why
2. Respect privacy - Allow pausing detection
3. Review regularly - Check team login data monthly
4. Act on insights - Cancel unused licenses, consolidate tools

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For Privacy-Conscious Users

1. Exclude sensitive domains - Add to exclusion list
2. Pause when needed - Pause detection during personal time
3. Review settings regularly - Ensure privacy preferences are maintained

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Extension Updates

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Automatic Updates

The extension updates automatically:

• Chrome Web Store pushes updates
• Extension updates in background
• No action required from you
• Check version in Settings

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Update Notifications

You’ll be notified of major updates:

• New features
• Important bug fixes
• Privacy policy changes
• Breaking changes

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Manual Update Check

Force check for updates:

1. Go to chrome://extensions/
2. Enable Developer mode
3. Click Update extensions
4. Wait for update to complete

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Uninstalling the Extension

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Temporary Disable

To temporarily disable without uninstalling:

1. Go to chrome://extensions/
2. Find Porcia extension
3. Toggle off the switch
4. Re-enable when ready

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Permanent Removal

To completely remove the extension:

1. Go to chrome://extensions/
2. Find Porcia extension
3. Click Remove
4. Confirm removal

Before uninstalling:

• Export your usage data if needed
• Clear local data in settings
• Contact support to delete server data (if desired)

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Next Steps