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Your agent finds everything

Porcia discovers your full software stack automatically — from email, SSO, and browser usage. Including shadow IT.

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Discovery Sources

Porcia currently uses three complementary discovery methods:

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How Discovery Works

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Multi-Source Correlation

When Porcia discovers an application, it correlates data from all connected sources: Example: Discovering Slack

1. Email - Invoice from billing@slack.com detected
2. SSO - Slack app found in Google Workspace
3. Browser - Team spending time on slack.com

All three sources are correlated into a single Slack vendor profile with:

• Pricing from email invoice
• User count from SSO
• Actual usage from browser extension

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Vendor Matching Algorithm

Porcia uses a sophisticated matching process to identify vendors:

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Discovery Dashboard

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Vendor List

View all discovered vendors in one place:

• Vendor name and logo - Visual identification
• Discovery source - How the vendor was found (email, SSO, browser, finance)
• Status - Active, inactive, or trial
• Spend - Estimated or actual spending
• Users - Number of team members with access
• Last activity - Most recent usage or communication

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Filters and Search

Find specific vendors quickly:

• Search - By vendor name, domain, or category
• Filter by source - Email, SSO, browser, or finance
• Filter by status - Active, inactive, trial, or expired
• Filter by category - Communication, productivity, development, etc.
• Sort - By spend, users, last activity, or name

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Vendor Details

Click any vendor to see complete information:

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Shadow IT Detection

Porcia automatically identifies shadow IT - applications used by your team without IT approval:

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What is Shadow IT?

Shadow IT refers to SaaS applications that are:

• Used by employees without IT knowledge
• Purchased with personal or team credit cards
• Not managed by IT department
• Potentially creating security or compliance risks

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How Porcia Detects Shadow IT

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Shadow IT Dashboard

View all shadow IT applications:

• Risk score - Security and compliance risk (low, medium, high)
• Users - Who’s using the application
• Usage frequency - How often it’s accessed
• Data access - What permissions the app has
• Recommended action - Approve, replace, or block

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Vendor Categories

Porcia automatically categorizes vendors:

• Communication - Slack, Microsoft Teams, Zoom
• Productivity - Google Workspace, Microsoft 365, Notion
• Development - GitHub, GitLab, Jira, Linear
• Design - Figma, Adobe Creative Cloud, Canva
• Marketing - HubSpot, Mailchimp, Google Ads
• Sales - Salesforce, HubSpot CRM, Pipedrive
• Finance - QuickBooks, Xero, Stripe
• HR - BambooHR, Gusto, Workday
• Security - 1Password, Okta, Cloudflare
• Analytics - Google Analytics, Mixpanel, Amplitude
• Infrastructure - AWS, Google Cloud, Heroku
• Other - Uncategorized or custom tools

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Discovery Insights

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Duplicate Tools

Porcia identifies multiple tools serving the same purpose: Example:

• Slack (company-wide)
• Microsoft Teams (engineering team)
• Discord (design team)

Recommendation: Consolidate to one communication platform

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Underutilized Licenses

Find applications with low usage: Example (illustrative):

• 50 Figma licenses purchased
• Only 12 users active in last 30 days
• 38 unused licenses = significant monthly waste

Recommendation: Right-size to active user count and save on unused seats

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Consolidation Opportunities

Identify vendors offering bundled pricing: Example (illustrative):

• Using Mailchimp + Calendly + SurveyMonkey separately
• A bundled tool like HubSpot may cover all three features at a lower combined cost
• Potential savings + simplified vendor management

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Discovery Settings

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Auto-Discovery

Control automatic discovery behavior:

• Email discovery - Enable/disable email-based discovery
• SSO discovery - Enable/disable SSO-based discovery
• Browser discovery - Enable/disable browser extension discovery
• Financial discovery - Enable/disable transaction-based discovery

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Discovery Rules

Create custom rules for automatic actions: Example rules:

• Auto-approve vendors from specific domains
• Auto-categorize vendors by domain pattern
• Auto-assign vendors to specific team members
• Auto-tag vendors with custom labels

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Exclusions

Exclude specific domains or vendors from discovery:

• Personal tools - Exclude personal email, calendar, etc.
• Internal tools - Exclude company-built applications
• Non-SaaS - Exclude hardware vendors, consultants, etc.

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Discovery API

For advanced users, Porcia offers an API to:

• Manually add vendors
• Update vendor information
• Trigger discovery scans
• Export discovery data

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Next Steps