Email Integration
Your inbox knows more about your SaaS stack than you think. Connect it and your agent starts extracting vendor data immediately.Why Connect Email?
Automatic Discovery
Find vendors from invoices, receipts, and renewal notices
Pricing Extraction
Automatically extract pricing and contract terms
Renewal Tracking
Get alerts for upcoming renewals and contract changes
AI Classification
Smart categorization of vendor communications
Connection Methods
OAuth Connection (Recommended)
Connect Gmail or Outlook directly via OAuth for automatic email processing. Pros:- ✅ Fastest setup (2 minutes)
- ✅ Automatic historical scan (6 months)
- ✅ Real-time processing of new emails
- ✅ No manual configuration needed
- ❌ Requires granting read access to email
- ❌ Processes all vendor emails (not selective)
Connect Gmail
Step-by-step Gmail setup guide
Connect Outlook
Step-by-step Outlook setup guide
Email Forwarding
Forward specific vendor emails to your unique Porcia address. Pros:- ✅ Full control over what Porcia sees
- ✅ No OAuth permissions needed
- ✅ Works with any email provider
- ❌ Manual filter setup required
- ❌ No historical email processing
- ❌ Only processes forwarded emails
Set Up Forwarding
Email forwarding setup guide
What We Process
Emails We Analyze
- ✅ Invoices and receipts
- ✅ Renewal notices
- ✅ Contract updates
- ✅ Pricing changes
- ✅ Product announcements from vendors
- ✅ License confirmations
Emails We Ignore
- ❌ Personal emails
- ❌ Internal company emails
- ❌ Non-vendor communications
- ❌ Spam and promotional content (unless from known vendors)
We only process emails from known SaaS vendor domains. Personal emails are never read, stored, or processed.
How Email Processing Works
AI classification
Our AI determines if it’s a vendor email and categorizes it (invoice, renewal, update, marketing)
Email Categories
Porcia automatically categorizes vendor emails into three types:Actionable
Emails requiring your attention or response:- Renewal notices
- Invoices and payment requests
- Contract changes
- License expiration warnings
Updates
Informational emails about the product:- Feature announcements
- Product updates
- Maintenance notifications
- Security updates
Marketing
Promotional content:- Sales emails
- Webinar invitations
- Case studies
- Newsletters
Privacy & Security
What We Store
- ✅ Vendor name and domain
- ✅ Email subject and date
- ✅ Extracted pricing and contract data
- ✅ Email category (actionable, update, marketing)
What We DON’T Store Long-term
- ❌ Full email content (stored encrypted for 90 days, then automatically deleted)
- ❌ Email attachments (processed but not stored long-term)
- ❌ Personal emails (never processed)
- ❌ Email credentials (stored securely with encryption at rest)
Security Measures
- Encryption - All data encrypted at rest (AES-256) and in transit (TLS 1.3)
- OAuth Tokens - Stored securely with encryption at rest
- Access Control - Only authorized Porcia services can access email data
- Audit Logs - Complete audit trail of all email processing
Contact Support
Questions about how we protect your data? Contact us
Disconnecting Email
You can disconnect your email integration anytime:- Go to Settings → Integrations → Email
- Click Disconnect next to your connected email
- Confirm disconnection